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Administration & Finance Division

FUNCTIONS
  1. To co-ordinate all matters pertaining to the questions and answers for the House of Representatives / Senate as well as the tabling of bills.
  2. To co-ordinate all matters pertaining to Cabinet papers and monitor feedback on decisions of the Cabinet meeting.
  3. To manage the general administrative affairs of the ministry such as manage reservations for vehicles, meeting rooms and rental of office space of the ministry and state / regional offices.
  4. To co-ordinate all quality and productivity improvement programmes of the ministry.
  5. To control the operating and development expenditures of the ministry.
  6. To prepare and supervise the trust accounts under the ministry, the Branch Account System (BAS) and the Central Account System (CAS).
  7. To manage all procurements made through tenders / quotations for the ministry.
  8. To conduct stock verification at all divisions and state / regional offices.

CLIENT CHARTER
  1. To respond within 24 hours on application of transport and meeting rooms
  2. The supervise and distribute minutes of (Post-Cabinet Meeting and Management Meeting) within three (3) days from the date of the meeting
  3. To distribute copies of parliament questions to respective division within two (2) days from the date of enquiries.
  4. To issue payment vouchers within seven (7) days after receiving complete document.
  5. To process application of advance (s) / other within seven (7) days after receiving complete document.
  6. To issue air / train / bus warrant (s) within five (5) days after receiving application.
  7. To issue provisions warrant (s) and to resolve application of provision transfer within seven (7) days of receipt.

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